Description
We're searching for a diligent assistant to provide administrative support. The Corporate Administrative Assistant is responsible for completing all the daily administrative responsibilities related to the Human Resources Department and the Business Accounts Department. The Corporate Administrative Assistant provides administrative support and efficiently facilitates office operations. This position reports directly to the HR Director and the Accounts Payable & Business Accounts Manager. Send us your resume today to become part of the team!
Responsibilities
Duties & Responsibilities
•Update and Input information in various databases and spreadsheets
•Perform analysis on various info data sets
•Assist with new vendor applications
•Assisting with assigned company fleet program
•Maintain vehicle filing system
•Order and oversee all office and computer supplies and office furniture
•Coordinating administrative tasks for the Human Resources department
•Assist with new hires and onboarding
•Ensure record keeping and tracking sheets are always up to date
•Collaborate with all other departments to complete other necessary duties
•Support in any additional company projects as needed
Required Skills
•Excellent verbal and communication skills, personable and client-service-oriented
•Detail-oriented, accurate, and advanced organizational skills
•Strong multi-tasking skills with the ability to simultaneously manage various projects and communicate with employees, clients, etc.
•The ability to work under pressure of multiple, concurrent deadlines and dual department demands
•Diligence to follow up on missing information on essential databases, platforms, and spreadsheets and ensure all required information is updated weekly
•Independently use good judgment to respond to various inquiries and respond appropriately to various client demands
•Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations
•Presents a positive and professional image for the organization
Qualifications
Key Qualifications
•Associate degree required; Business administration or equivalent degree preferred
•Minimum of 2 years of experience in an administrative assistant role
•Experience with Microsoft Office Suite, Adobe, and other administrative software
•Must currently live locally and within daily driving distance of the office
•Must have working rights in the USA
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.
Confidentiality Clause
Managers and employees of the company are always expected to maintain the confidentiality of all company business records including client databases, employees, clients, and business referral sources.
Equal Employment Opportunity
Vert Environmental provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression.
Physical Requirements
Performance of the required duties and responsibilities will require physical ability to continuously communicate, exchange, and view information; frequently remain in a stationary position; move about the office or assigned location; operate office machinery; occasionally lift up to 30 pounds; stoop, kneel, crouch, or crawl.
•Proficient in basic computer software and can quickly learn to use new programs
•Shows ability to quickly finish very detailed work
•Shows great interpersonal skills and excellent written communication
•Customer service, bookkeeping, or administrative experience is preferred